Privacy Policy

Last Updated: January 2025

Introduction

Job4Migrants ("we", "us", or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website, mobile applications, and services (collectively, "the Platform").

By using our Platform, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, do not use our Platform.

Information We Collect

Personal Information

When you create an account or use our services, we may collect the following personal information:

Account Information:

Name, email address, and contact details
Username and password
Profile photo and personal description
Account preferences and settings

Professional Information:

Work history and employment details
Skills, qualifications, and certifications
Education background
Resume/CV documents and portfolios
Salary expectations and job preferences

Identity and Legal Information:

Immigration or visa status (when relevant to job applications)
Work authorization documents
Identity verification information
Location and citizenship information

Communication Data:

Messages sent through our Platform
Support ticket communications
Feedback and survey responses

Payment Information:

Billing address and payment method details
Transaction history for premium services
Subscription and billing preferences

Usage Information

We automatically collect certain information when you visit our Platform:

Technical Data:

IP address, device type, and browser information
Operating system and device identifiers
Page views, clicks, and navigation patterns
Time spent on pages and feature usage
Referring websites and search terms

Analytics Data:

User behavior and interaction patterns
Feature usage statistics
Performance metrics and error logs
A/B testing participation data

Cookies and Tracking Technologies

We use cookies, web beacons, and similar technologies to:

Remember your preferences and login status
Analyze Platform usage and performance
Provide personalized content and recommendations
Deliver targeted advertisements (with your consent)

You can manage cookie preferences through your browser settings. However, disabling certain cookies may limit Platform functionality.

How We Use Your Information

We use your information for the following legitimate business purposes:

Core Platform Services:

Provide and maintain our job matching services
Create and manage user accounts
Facilitate communication between job seekers and employers
Process applications and manage hiring workflows
Provide customer support and technical assistance

Personalization and Recommendations:

Match job seekers with relevant opportunities
Recommend candidates to employers
Customize Platform experience based on preferences
Suggest relevant content and resources

Communication:

Send service-related notifications and updates
Provide marketing communications (with consent)
Share important Platform announcements
Respond to inquiries and support requests

Business Operations:

Process payments and maintain billing records
Prevent fraud and ensure Platform security
Analyze usage patterns to improve services
Conduct research and development activities
Comply with legal obligations and requirements

Marketing and Analytics:

Understand user behavior and preferences
Measure marketing campaign effectiveness
Conduct market research and surveys
Develop new features and services

Legal Basis for Processing (GDPR)

For users in the European Economic Area, we process personal data based on:

Contract Performance: Processing necessary to provide our services
Legitimate Interests: Improving services, security, and business operations
Consent: Marketing communications and optional features
Legal Obligation: Compliance with applicable laws and regulations

Data Sharing and Disclosure

We may share your information in the following circumstances:

With Other Platform Users:

Job seekers: Profile information visible to employers during application process
Employers: Company information and job details visible to job seekers
Public profiles: Information you choose to make publicly available

Service Providers:

Cloud hosting and infrastructure providers
Payment processing companies
Email and communication service providers
Analytics and marketing platforms
Customer support tools

Business Transfers:

In connection with mergers, acquisitions, or asset sales
During bankruptcy or similar proceedings
With successor entities following business restructuring

Legal Requirements:

To comply with applicable laws and regulations
In response to valid legal process or court orders
To protect rights, property, or safety of users and the public
To prevent or investigate suspected illegal activities

With Your Consent:

Third-party integrations you authorize
Marketing partnerships you opt into
Research studies you choose to participate in

Important: We will never sell your personal information to third parties for their direct marketing purposes.

Data Security

We implement comprehensive security measures to protect your personal information:

Technical Safeguards:

Encryption in transit and at rest
Secure data centers and infrastructure
Regular security assessments and monitoring
Access controls and authentication systems

Organizational Measures:

Employee training and background checks
Data access on a need-to-know basis
Regular security policy updates
Incident response procedures

Note: While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

Your Rights and Choices

Depending on your location, you may have the following rights:

Access and Portability:

Request a copy of your personal data
Download your information in a portable format
Understand how your data is being used

Correction and Updates:

Correct inaccurate or incomplete information
Update your profile and preferences
Modify communication settings

Deletion and Restriction:

Request deletion of your personal data
Restrict certain processing activities
Object to data processing based on legitimate interests

Consent Management:

Withdraw consent for marketing communications
Opt out of optional data processing
Manage cookie preferences

Data Protection Rights (GDPR/CCPA):

Lodge complaints with supervisory authorities
Receive information about data breaches
Exercise rights without discrimination

To exercise these rights, please contact us at privacy@job4migrants.com. We will respond to your request within 30 days.

Data Retention

We retain your information for as long as necessary to:

Provide our services and maintain your account
Comply with legal obligations
Resolve disputes and enforce agreements
Pursue legitimate business interests

Specific Retention Periods:

Account data: Until account deletion + 30 days for backup removal
Communication records: 7 years for legal compliance
Payment information: As required by financial regulations
Analytics data: Aggregated data retained indefinitely for business insights

When you delete your account, we will remove your personal information within 30 days, except where retention is required by law.

International Data Transfers

Job4Migrants operates globally, and your information may be transferred to countries outside your jurisdiction. We ensure appropriate safeguards are in place:

Adequacy Decisions: Transfers to countries with adequate data protection
Standard Contractual Clauses: EU-approved contract terms with service providers
Binding Corporate Rules: Internal policies for international transfers
Consent: Your explicit consent for certain transfers

Children's Privacy

Our Platform is not intended for individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected such information, we will take steps to delete it promptly.

Parents or guardians who believe their child has provided us with personal information should contact us immediately.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. We will:

Post the updated Privacy Policy on our Platform
Update the "Last Updated" date at the top
Notify you of material changes via email or Platform notification
Provide advance notice when required by law

Your continued use of the Platform after changes become effective constitutes acceptance of the updated Privacy Policy.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Data Protection Officer:
Email: privacy@job4migrants.com
Phone: +1 (555) 123-4567

Postal Address:
Job4Migrants Privacy Office
123 Migration Street
New York, NY 10001, USA

EU Representative (for GDPR matters):
Email: eu-privacy@job4migrants.com

Business Hours:
Monday - Friday: 9:00 AM - 5:00 PM EST
Response time: Within 24-48 hours for privacy inquiries

This Privacy Policy is effective as of the date last updated above. We are committed to protecting your privacy and will continue to enhance our practices to ensure your personal information remains secure.